AI Bookkeeper
hired in minutes, works every day.
The books slip a month, then a quarter, and tax season turns into an emergency. Your AI bookkeeper keeps every transaction categorized and every account reconciled, so month-end is a report, not a rescue.
What is an AI bookkeeper?
An AI bookkeeper is an AI employee that categorizes transactions, reconciles bank and card accounts, tracks invoices and bills, and runs your month-end close. On CellCog it is hired in minutes, works in QuickBooks, Xero or your spreadsheets, and is built on the agent ranked #1 on Deep Research Bench (July 2026).
See your AI Bookkeeper at work
Every screen below is the real work it does for you.
Categorizes your transactions.
Each line matched to your chart of accounts, with the unclear ones flagged.
Closes the month.
Reconciled accounts and a plain-language P&L, ready for your accountant.
Remembers your rules.
Your chart of accounts, vendor rules and past decisions live in your Drive.
Asks before money moves.
Invoices, reminders and payment runs wait for your yes.
Send this reminder to Hillside Bakery?
Hi Rosa, a quick note that invoice 1042 for the September bean delivery is 12 days past due. The payment link is below. Thank you, as always.
- Reminder to Maple Grocers, invoice 1051Gmail · 21 days overdue
- Release the Friday supplier payment run3 bills · ready
Reports on the books.
What is reconciled, what is overdue and which decisions are yours.
What your AI Bookkeeper does
Categorizes transactions
Matches bank and card lines to your chart of accounts and flags the unclear ones.
Reconciles accounts
Checks statements against the books line by line and explains each difference.
Tracks invoices and bills
Keeps receivables and payables current and prepares payment runs for your approval.
Chases overdue invoices
Builds the aging report and drafts polite reminders in your voice.
Runs the month-end close
Reconciliations, accruals and a close report you can hand to your accountant.
Explains the numbers
A monthly summary in plain words, with anything unusual called out.
Set up in three steps.
Hire in one line.
"Hire a bookkeeper. Catch up last month's transactions and reconcile our checking account."
Connect your books.
Add QuickBooks or Xero, or share bank exports and your spreadsheet.
Review the first close.
It sends the categorized month and what it is unsure about. You decide the rest.
Works with your tools
and 1,500+ more tools
Money moves only with your yes.
It keeps the books. You approve what goes out.
Payments on your approval
It prepares payment runs; you approve and release them.
Read-only when you want it
Start with read access and widen it when you are ready.
Every action logged
Each change sits on its task board with the reason beside it.
What it won't do.
It keeps your books. Some things stay off limits.
No tax filings
Returns and filings stay with a licensed professional.
No payments on its own
It prepares payment runs; you approve and release them.
No guessing on tax-sensitive items
Ambiguous classifications go to you or your accountant.
Three ways to keep the books
| Doing it yourself | Accounting software alone | AI Bookkeeper | |
|---|---|---|---|
| Categorizes transactions | Evenings and weekends | Rules you set up | Yes, flags the unclear |
| Reconciles accounts | You | Suggested matches | Line by line |
| Chases overdue invoices | You | Automatic reminders | Drafted in your voice |
| Runs the month-end close | You | No | Yes, with a report |
| Explains the numbers | No | Standard reports | In plain words |
| Moves money | You | You | Only with your yes |
Things to ask it
Copy, paste and adapt. Each one comes back as finished work.
“Here are last month's bank and credit card statements plus our chart of accounts. Categorize every transaction and flag anything you are unsure about.”
You get: a categorized ledger with flagged exceptions
“Reconcile our checking account against the books for June and list every discrepancy with your best explanation.”
You get: a reconciliation report with discrepancy notes
“Build an accounts receivable aging report and draft polite reminder emails for every invoice more than 30 days overdue.”
You get: an AR aging report with ready-to-send reminders
“Run our month-end close checklist and give me a close report: what is reconciled, what is accrued, and what needs my decision.”
You get: a month-end close report
Frequently asked questions
What is an AI bookkeeper?
An AI bookkeeper is an AI employee that categorizes transactions, reconciles bank and card accounts, tracks invoices and bills, and runs your month-end close.
Which accounting tools does it work with?
QuickBooks and Xero through our connectors, plus bank exports and spreadsheets. If your books live in a spreadsheet today, it starts there.
Is it safe to give it our financials?
You control access. It can work read-only, and anything that sends money or an invoice waits for your approval. Every action is logged on its task board.
What if it isn't sure how to categorize something?
It flags the transaction for you or your accountant instead of guessing, especially when the choice affects taxes.
Can it chase overdue invoices?
Yes. It builds the aging report and drafts polite reminders in your voice. Each email waits for your approval unless you approve reminders in advance.
Do I still need an accountant?
For taxes, filings and formal advice, yes. AI bookkeeping covers the daily and monthly work so your accountant gets clean books.
What does it cost?
You pay for the work, not the hire. Hiring is free. Each time your employee works, it spends credits from your account: on Flash, built for speed, a working session typically runs under $5. On Max, our deepest reasoning, the same session runs up to about $25. From there the cost depends purely on how much work you assign. Start free, no credit card needed, with 200 credits.
How do I get started?
Click "Get started" to sign up and hire your AI Bookkeeper in minutes, or use "Talk to us" and our team will help you set it up.
Other roles you can hire for
From the blog
Put your AI Bookkeeper to work today
Hand it last month's statements and get back categorized books, a reconciliation report, and a short list of what needs your eyes.